DATES FOR COUNCIL MEETINGS SEASON 2020-21.
4th December, 2020: Zoom (Web Meeting
3rd February, 2021: Zoom (Web Meeting)
ANNUAL GENERAL MEETING
December, 2020: Zoom AGM
STANDING ORDERS FOR COUNCIL MEETINGS
1. Control of Meetings. The Chairman of the Council shall have control of the business of the Meeting and in case of a tie on voting for any motion or amendment, he shall have power to give a casting vote.
2. Moving of Resolutions, etc. Every motion or amendment shall be moved and seconded (and if so required, shall be reduced to writing) before it is discussed or put to the meeting.
3. Members Speaking. A Member, when speaking, shall address the Chair and the Chairman only shall have power to check or call to order a speaker.
4. Matters not before Meeting. No Member shall speak on any matter not before the Meeting.
5. Members to speak once only. No Member, except the mover of the original resolution, or of an amendment that displaces an original resolution, shall speak twice on any motion unless permission be given to explain.
6. Resolutions, etc. not to be withdrawn. A motion or amendment, once made and seconded, shall not be withdrawn without the consent of the Meeting.
7. Amendments to be relevant. Any amendment must be relevant to the motion on which it is moved.
8. Rejected Amendments. If any amendment is rejected, other amendments may be moved on the original motion.
9. Amendments carried. If any amendment be carried, the original motion as thereby amended, shall become the question upon which any further amendments may be moved.
10. Rescinding Resolutions. No motion to alter or rescind any resolution passed within the proceeding three months, and no motion or amendment to the same effect alone which has been rejected within the preceding three months, shall be proposed unless the notice thereof bears the names of at least two-thirds of the Members of Council. When any such motion or amendment has been disposed of by the Council, it shall not be open to any Member to propose a similar motion within a further period of three months.
11. Urgent Matters. Any matter of pressing importance not on the Agenda may be dealt with at once, upon a motion of ‘Urgency’ being duly moved, seconded and carried by a two-thirds majority of Members present.
12. Time limit for speeches. No Member, except the mover of a resolution, who may speak, on bringing forward his proposition, for a period not exceeding ten minutes, shall address the Council for a period longer than five minutes on any one question.
13. Priority of speaking. When two or more Members wish to speak at one time, the Chairman shall decide who shall have priority of speaking.
14. Objectionable Matters. If the Chairman shall be of the opinion that any motion proposed to be made is of an objectionable character, he may at once put it to the vote (on which there shall be no discussion) whether it shall be entertained or not, and, if two-thirds of the Members present decided not to entertain such motion, the matter is disposed of for that meeting.
15. Quorum. Ten Members shall form a quorum of the Council, and, without a quorum no business shall be transacted. Six Members shall form a quorum of Standing Committees with plenary powers.
16. No Member of Council shall sit upon the Council or any Committee or Commission when any matter is under discussion that affects the Club, League or other organisation with which he is connected.
17. Resolving into Committee. The Council may, by vote, resolve itself into a Committee, and, whilst in Committee, there shall be no restriction as to the number of times a Member may speak.
18. Privilege. The evidence of witnesses, statements of Members, general discussions and other matters within and before the Council and Committees, shall be deemed privileged and private. The Council shall have power to censure or suspend from service on the Council any Member proved to be guilty of a breach of this rule.
19. Resolutions of the Council appointing Committees or Commissions shall state whether plenary powers are granted to these bodies.
20. Minutes of Committees or Commissions having plenary powers shall be reported to the following Council Meeting.
21. Minutes of Committees or Commissions not having plenary powers when presented at the following Council meeting, shall be confirmed, rejected or referred back for further consideration by the Committee, in whole or in part.
22. Where necessary to fill one vacancy, if no Member has more than 50% of the ballot, then the vote goes to a second or third ballot, as the case may be, with the Member receiving the lowest vote dropping out at the end of each ballot, until one Member has more than 50% of the ballot.
Any Rules Revision Committee recommendation must be carried by a two-thirds majority of Council Members present, before being put to the Annual General Meeting.